Cutting costs is a major part of running a business. When it comes to running a company, there are expenditures that you have to pay, but that you want to make as cheap as possible. Work uniforms are a perfect example. Lots of businesses want their employees to look their best, and don’t trust them with the task, so they provide work clothing. By doing this, they can ensure that their workforce is always representing the company in a positive manner.
The only problem is the cost. Unless your firm is rolling in cash, paying for work uniforms is an overhead that you cannot afford. But, you also cannot afford to look silly in front of your customer base, so what is your next step? Obviously, the next step is to find a way to provide uniforms, but to provide them at the lowest possible price to the business.
Thankfully, there is a variety of ways you can achieve this goal. All you have to do is pick the ones that suit your needs the best.
1. Buy In Bulk
Every time any business wants to save on a necessary item, they buy in bulk. It is a method that is as old the Earth itself, but it works. In fact, it is incredibly effective. By buying items in bulk, you lower the individual price of the item so that the overall cost is lower. For example, a shirt that costs $25 becomes $20 when you buy fifty or more. Although the cost is still quite high because you are buying a large quantity, it is lower than if you bought them individually. In the long run, you can save a fortune. However, make sure you only bulk buy essential items. If the items don’t get used, it is a massive waste of money.
2. Buy At The Lowest Price
Like all suppliers, your supplier will have times when the items are cheaper than normal. Even though the demand is high, they cannot go the whole year without dropping their prices at some point. When they do lower their prices, you need to strike. The time is perfect to buy because you won’t find the clothing cheaper at any other time, or anywhere else for the matter. You might not even need the uniforms at that minute, but you will need them in the future. By buying them now, you can save a lot of money in the long-term. After all, the uniforms will keep for quite a long time as long as they are properly maintained.
3. Invest In Quality
One of the biggest problems when it comes to clothes is maintenance. Clothes are not very durable, especially if they are not a high standard, so they need replacing on a regular basis. As a result, you have to replace them, and you have to fork out the cash. For obvious reasons, you want your employees to have fewer replacements over the course of the year. To do that, you want to invest in a better standard of uniform from the beginning. By doing this, the clothes are less likely to start to degrade and fall apart, meaning they last longer. Take a doctor’s surgery as an example. Scrubs are usually thrown away because of their fragility. However, you can find scrub vests at Uniforms & Scrubs that last are much more durable. The initial cost may be more, but it will be even out in the end.
4. Buy Bigger Sizes
Smaller uniforms and even tailored uniforms have no give. There is either no room whatsoever or just a little bit of room to work with. With bigger size clothes, there is lots of room to maneuver. The reality is that some people will expand at some point in their lives. When they do, their clothes become obsolete, which costs the business a lot of money. By providing your workforce with bigger sizes, they can still wear them even if they grow or put on weight. The best way to do it is to avoid buying the smaller sizes. Start at the medium size and work your way upwards, avoiding the ‘small’ and ‘extra small’ sizes altogether.
5. Implore People To Take Better Care Of Uniform
Employees have a tendency not to care about items that are not their personal belongings. And, why should they? They don’t have to pay for them, so they don’t bother about keeping them clean. To be honest, it is human nature. However, from your point of view it is a way to hemorrhage money. Again, when they don’t take good care of their uniform, the clothes are going to fall apart a lot quicker and need replacing. What you need to do is make them aware that their uniform needs washing properly and cleaning on a regular basis. By washing it like it says on the label, the uniform should stay intact longer than if they throw it on the floor.
6. Only Buy When Necessary
Just asking them to do something is not always going to work because it still doesn’t affect them in a negative way. So, what you need to do is show them that they have to maintain their work clothes for their good. One great way to do this is only to replace uniforms when necessary. If they know that you won’t splash out money on uniforms on a whim, they will be more likely to take care of them properly. There are lots of companies that are liberal when it comes to work clothes, but they shouldn’t be because it costs them money. Just because you provide the uniforms doesn’t mean it isn’t their prerogative to maintain them to the best possible standard.
7. Or, Make Them Pay
Alternatively, you can make them aware that they will have to pay for any replacements. When it comes to incentives, nothing works better than a financial incentive. Your workers will hate the fact that they will have to put their hand in their pocket if they need a replacement. So, they will make sure they need fewer replacements. The technique is one of the best ways to make your employees responsible for their uniforms. After all, no one likes spending money when it isn’t necessary.
8. Set Expenses
To stop your employees from taking a mile when an inch will do, you need to cap the level of expenses. Otherwise, your workforce will spend more than they need to because they simply have the power to do so. You know how much it costs to afford several uniforms for the year, so cap it at that amount. With regards to the business, that is the total amount that you can afford to spend on your employees without it affecting the bank balance.
9. Lower Expenses
If things are getting tight, you might have to lower the uniform expenses for a while. To be honest, it is an expense that you can afford to lower because it is not vital to your business. Employees can easily cope with less money to spend on clothes and fewer clothes to wear to work. All they need is two uniforms that they can rotate over the course of the working week, as long as they are organized. It sounds a little stingy, but desperate times call for desperate measures.
10. Tax Back
Regardless of how much you spend on uniforms over the course of the year, there is always on backup plan – tax back. Because uniforms are a work expense, your company can claim them back on the tax at the end of the year. Although you might not get the money back, you will get the amount taken off your total tax bill. As a result, you will pay less tax for the year, which will save you money. You may have noticed that the bigger your work expenses, the less tax you will have to pay? That is a good observation, but it is also a dangerous one. Don’t try and spend more than you need because you could find yourself in a tricky position with the tax man. You will have to prove that the amount you spend over the financial year is the actual amount you need to spend. Otherwise, the authorities will fine you for negligence, and they could take it even further. Some people have even found themselves in prison for a long time because it is, essentially, fraud.
You may think that overheads like uniforms do not make a difference to your company in the grand scheme of things. Yet, paying over the odds for uniforms is an extra expense and one that most businesses cannot afford. The result is that particular expense could be the difference between success and failure. And, that puts the importance of overheads into perspective. If you are struggling for revenue, it is important that you cut costs wherever possible, and work clothing is a great place to start.