There are lots of costs associated with running a modern office. You need to ensure you don’t overlook anything important when planning your annual budget. We’ve done our best to list the most obvious expenses on this page. Hopefully, the information will guarantee you prepare for any eventuality. There are also lots of unexpected and unpredictable costs you might encounter. So, it’s always wise to overestimate everything and put some extra cash aside. Otherwise, your company could be caught short. You don’t want to take out a loan because you failed to plan properly.
Premises rental fees
Before you think about anything else, you need to cover your premises rental fees. They should be the same amount every month, and so it’s a rather predictable expense. Just check your contract to make sure the landlord isn’t going to apply a price increase in the next twelve months. Presuming he is going to do that, you need to speak with him as soon as possible. You can’t plan your budget properly if you don’t know how much you are expected to pay. Also, huge increases could mean you want to move to a new building.
Basic premises repairs
In most instances, your landlord handles basic premises repairs. He is in charge of replacing windows and anything that might have been damaged due to weather. However, the landlord is not responsible for items you’ve added to the building. Most employers will pay for air conditioning installation to ensure their workers are comfortable. Those devices break all the time, and so you will need to cover the cost of ac repair. Also, you might have to pay to get your computers fixed from time to time. Just take a look at how much you’ve spent in the last twelve months to get a basic idea of your budget.
Depending on where you live in the world, your office might become subject to business rates. In the UK and US, business owners have to pay a special fee each year for commercial premises. That is the case, even if you don’t own the property, and you rent from a landlord. Make sure you contact your local authority to find out about business rates for the next tax year. Since the financial crisis, many countries have lowered the amount you have to pay. However, the fees are now beginning to rise again. That means it could end up costing you more than it did last year.
There is no getting away from the fact that it costs a lot of money to run an office. Making sure you have extra capital in the bank is always a good idea. You want to run a stable business that is not going to fold at the first hurdle. With that in mind, you should keep as much cash in your accounts as possible next year. You never know when something is going to go wrong and cost you thousands of dollars. Getting your company into debt to cover the charges is a recipe for disaster.